Community Room. 1st Floor. Seats up to 80.
Tutoring Room. 1st Floor. Seats 4.
Small Conference Room. 1st Floor. Seats up to 12.
Dolores Johnston Conference Room (Large Conference Room). 2nd Floor. Seats up to 25.
The Henry Carter Hull Library maintains meeting rooms for use by groups engaged in educational, cultural, intellectual, civic or charitable activities regardless of the beliefs or affiliations of individuals or groups.
Meeting rooms shall not be used for entrepreneurial or commercial purposes, for the solicitation of business, for profit or for fundraising not directly connected to the library, nor for purely social, political or religious purposes.
A non-refundable fee of $50 will be charged to businesses and $25 for condominium associations for each meeting date requested. Payment may be made by check or credit card.
Local groups may reserve rooms for internal employee training subject to approval by the library director. All meeting rooms are wi-fi and handicapped accessible.
Small Conference Room is located on the first floor and will accomodate 6 to 12 people.
The Dolores Johnston Conference Room (also known as the Large Conference Room) is located on the 2nd floor and will accomodate up to 25 people. Pull-down screen available. Digital projector available for loan; subject to availability.
Tutoring Room is available for Literacy Volunteers and it is located on the first floor.
The Community Room is the largest of our 4 meeting rooms. Located directly off of our lobby, this room has access to a small kitchen and rest rooms. The Community Room has a white board, pull down screen, and audio visual equipment. A Blu-ray player (which also plays DVDs), built-in digital projector, Apple TV, wireless and podium microphone, window black-out shades, podium, 75 stackable chairs, seven 2.5′ x 5′ tables are available for use. The library will loan out a Windows 10 Laptop with Office 2016 for the meetings upon request, subject to laptop availability. This room holds 45 people seated comfortably and can squeeze in up to 80 people. Booking an audio/visual training meeting for this room is highly recommended prior to actual meeting date. Please contact us for room setup questions.
Meeting Room Conditions of Use
Applications for the use of the meeting room(s) must be made by completing a Meeting Room Application Form. Applications and scheduling will be reviewed and approved or denied by the Library Director or the Reference Librarian. Rooms may be reserved by telephone. In the event the room is reserved by telephone, an application must be on file prior to use of the room. The Board of Directors reserves the right to review any or all applications and may require sufficient time to make proper investigations before approval is given on a request. In case of denial of use, appeal may be made to the Board of Directors.
- Availability of the meeting room(s) shall be on a first-come-first-served basis.
- Meeting rooms may be booked up to two months before the actual meeting date.
- The Library reserves the right to seek references of any group before booking the room.
- Permission to use the meeting room(s) does not in any way constitute an endorsement of the group’s policies or beliefs by the Library.
- Meeting room set-up and take down (i.e., tables, and chairs), clean up, and the removal of any trash is the responsibility of the meeting group.
- Any costs arising from damage or loss during use of the meeting room will be the responsibility of the group.
- Smoking is not allowed anywhere in the library facility.
- No group larger than the approved occupancy will be permitted in any room.
- Refreshments may be served in the meeting room(s), at the discretion of the Director or the Reference Librarian.
- Applicant is responsible for the proper supervision of anyone using the room. Children must be supervised at all times.
- Storage of materials before or after the reserved time is prohibited. Set up of material prior to meeting time is subject to availability. Arrangements are to be made with the Director or Reference Librarian. The Library is not responsible for articles left on the premises before or after a meeting.
- Materials may not be affixed to the wall surfaces or tackboards in the meeting room(s).
- In fairness to the numerous groups in the community, the library will not accept reservations for a series of meetings which designate the library as a regular meeting place for any organizations other than library-related groups.
- Notice to cancel must be given to the Library Director, Reference Librarian or duly appointed staff, 24 hours in advance.
- Any problems when using a meeting room must be reported to the Director or Reference Librarian as soon as possible.
- Meetings held during regular library hours must not disturb the normal operations of the library.
- Anyone violating these rules may be asked to leave and may be denied future use of the facilities.
- The Library Board of Directors or their employees or agents or the Town of Clinton are not liable for any claim arising from the use of facilities.
- In the event of an unexpected library closure (weather, power outage, etc.) all efforts will be made to reschedule your room reservation.
- No fees are charged for the use of the rooms for non-profit /civic groups during regular library hours; however, donations to the library are accepted.
- The HCH Library will charge a non-refundable $50 fee to businesses and $25 fee for condominium associations for each meeting date requested.